Single-Source Publishing Workflows

Show-cases of publication workflows.

Guidelines

These guidelines are intended to help with the description of publication workflows.

Institution

A brief description of the institution helps to give credit where credit is due.

Description

High-level view of the publication workflow. This is a good place to highlight any peculiarities or special features of this workflow.

Please also include information on

• the submission process,
• integration of changes during the reviewing process,
• final production and publishing.

Motivation

The driving factors that led to the implementation of a workflow can offer deep insights and allows others to evaluate the relevance for their own projects. Describe the underlying reasons that resulted in the current workflow.

This section can also be folded into the preceeding one.

Formats

• Accepted input formats, e.g. Word docx, ODT, LaTeX, …
• Generated output formats, e.g. PDF, HTML, JATS XML, …
• Format of the “Single-Source of Truth” document

Software

List of all programs used in this workflow, and what each one is used for.

Staffing requirements

• Number of people involved in this workflow
• Required skills and/or training

Extra requirements imposed on authors

What kind of intructions do you include in your author guidelines?

Costs

The exact costs publishing costs are difficult to calculate, and some contracts cannot be made public. Please include a rough estimate of costs per year, per month, or per article.

Consider:

• Servers and computing costs
• Costs of proprietary components in the workflow
• Salary of people required to keep the workflow functional

Challenges and Trade-Offs

What do you consider the main challenges that come with your workflow, and what trade-offs did you face in the process?